Fast 50 Award 2020 Ranking #20

Employees:

160

Industry:

fleet management

Year established:

2013

Location:

Berlin

Michael Cikanek

VP Finance & Controlling - Vimcar

The goal for the company

  • Central platform for all invoices
  • A lean tool that is quickly implemented
  • Automated receipt

The goal for Michael

  • New employees should work with the software without onboarding

"We can see at any time where a invoice is in the process. It's very transparent and clear!"

The company

At Vimcar, products are created that revolutionize an entire industry. With future-oriented technology and great attention to detail, Vimcar is digitizing the company car of the future. More than 120 employees are working on a dream in Berlin: to redefine fleet management.

The Challenge

With the strong growth, the document volume has increased rapidly. Approvals by mail were no longer an option. There were many queries that required a lot of time and effort to resolve, which cost everyone more and more time. Incoming invoices were forwarded by mail to the originating employee, released and then manually uploaded and recorded online by the accounting department to DATEV company.

"Especially the communication effort has increased extremely. Clarifying questions via email & chat programs was then at some point simply no longer an option."

The result

Thanks to CANDIS, Vimcar was able to cope with the flood of emails within a very short time. All employees were invited, all accounts were linked and then we were ready to go. Since then, all receipts have been collected centrally, the data automatically recorded and assigned to the responsible colleagues for approval. All communication takes place exclusively via CANDIS. Through automatic reminders, all receipts are released promptly and exported directly to DATEV for payment. Through the central invoice archive, all employees can quickly find relevant invoices and clarify queries directly in CANDIS without having to maintain manual Excel lists.

Recommendation to all SMEs

CANDIS is an important building block for improving internal control systems. The detailed process documentation is great!

Requirements

  • Uniform process for all invoices
  • Cooperation among team members
  • Interface to DATEV

Success factors

  • Communication completely via CANDIS
  • Central access to all invoices at any time
  • Simple and quickly implemented

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