Fast 50 Award 2020 Ranking #50

Employees:

150

Industry:

Software for corporate communication

Year established:

2010

Location:

Hamburg + Berlin

Janine Helbig

Finance & Accounting Manager - COYO

The goal for the company

  • Simplify the processing of incoming invoices
  • Fully digitized invoice receipt
  • Export documents and invoices directly to DATEV

The goal for Janine

  • Save documents initially and forward them directly to the responsible department heads

"We started creating training materials for employees, but it wasn't necessary at all."

The company

COYO was founded in 2010 by Jan Marquardt and is one of the leading providers in the employee experience market. COYO stands for B2B software that convinces with sophisticated design and intuitive user experience. With the Employee Experience platform COYO, employers can reach their employees at any time and any place. Together with Daniel Busch and Stefan Schnock, Jan Marquardt manages a team of more than 150 people in Hamburg. From electricity providers to chocolate manufacturers; COYO convinces more than one million employees in companies such as Deutsche Bahn, Ritter Sport, Metro and E.On.

The Challenge

As an agile company, it was important for COYO to have the right software for every problem. The new invoicing software was to be introduced at the same time as DATEV Unternehmen-Online. The entire invoice management process was to be paperless, from receipt to posting of the invoice . For this reason, a cloud-based application with an interface to DATEV was a mandatory requirement.

"We are a fast-growing company. Employees should not have to deal with release folders and agreements for a long time. At the same time, it was important to create transparency about costs for the cost center managers."

The result

With CANDIS, all locations now work together digitally. As part of the onboarding process, all suppliers were contacted and invoice management was fully digitized. Since the introduction of CANDIS, the user interface is easy and intuitive to use for employees; not only the finance team, but also team leads and all other employees. CANDIS has also been able to help COYO with the onboarding of new employees. Because the software is self-explanatory, COYO has been able to significantly reduce queries from new employees.

Recommendation to all SMEs

CANDIS digitizes and automates your invoice management. You save significantly more time in processes such as invoice approval and get an overview of your expenses and your budget at a glance. The software is easy and intuitive to use by all employees.

Requirements

  • All invoices should be digital
  • Automated release processes
  • Multi-level releases

Success factors

  • Uniform, digital processing of all invoices across all locations
  • No more invoice stamps
  • Modernization of all financial processes

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